MEETING OF THE BOARD OF SELECTMEN
TOWN OF MOUNT DESERT, MAINE
Monday, July 7, 2008
A meeting of the Board of Selectmen was held this date in the Meeting Room at the Town Hall, Northeast Harbor, Maine.
Those present included: Chairman Jeffrey Smith, Selectmen, Rick Mooers, Patrick Smallidge, Jean Bonville and Chuck Bucklin; Town Manager Michael MacDonald; Harbor Master Shawn Murphy, Fire Chief Mike Bender, Public Works Director Tony Smith, Town Clerk Joelle Nolan Assessor Kyle Avila, Police Chief Jim Willis; Recording Secretary Jennifer McWain and members of the public.
I. Call to order.
Chairman Smith called the meeting to order at 6:31 p.m.
II. Minutes
A. Approval of minutes of Regular Meetings of March 10, and June 16, 2008.
MOTION: Chairman Smith asked the Board to vote on the minutes separately because of the March minutes being before the new members were members on the Board. Selectman Mooers moved to approve the March 10, 2008 minutes as amended, seconded by Selectman Smallidge by those that were in attendance on March 10, 2008. The vote was 3-0-2 (Bonville and Bucklin abstaining). Selectman Mooers moved to approve the minutes of the June 16, 2008 after a few spelling corrects, seconded by Selectman Bucklin. The vote was unanimous in favor, 5-0.
III. Appointments and Communications
A. Confirm appointment of Solena A. Dragonetti as part-time Northeast Harbor Marina dock hand at $11.00 per hour, effective July 8, 2008.
MOTION: Selectman Mooers moved to confirm the appointment of Solena A. Dragonetti, seconded by Selectman Bonville. The vote was unanimous in favor, 5-0.
B. Acknowledge receipt of monthly/year end financials, General Ledger Detail, Revenue Detail, and Expense Detail Reports.
Acknowledged receipt of monthly reports, no motion needed.
C. Acknowledge receipt of 2008 Annual Town Meeting minutes.
Acknowledged receipt of 2008 Annual Town Meeting minutes, no motion needed.
IV. Selectmen Reports
Selectman Bonville gave a brief report on a Newly Elected Official's Workshop that she and Selectman Bucklin recently attended. Selectman Bonville noted mandatory municipal official training on "Right to Know" law with a November 1st deadline.
Selectman Smallidge discussed the latest on the Reorganization Planning Committee's timeline and other requirements of the new school organization. Recently the Town of Trenton joined the Island's RPC group. The group is looking at the November voting structure, working with an attorney and waiting on a report due from Dick Spencer.
V. Old Business
A. Discussion of funding for and authorizing bid process of new Fire Department ladder truck.
Fire Chief Bender referred to the memo that was given to the Board about the current problems and repairs with one of the department's trucks. Bender presented a budget with the estimated costs and lease options. He stated that the Fire and Rescue Association had committed $72,000 to help with costs. There was considerable discussion of the Reserve Accounts for the use of the lease and purchase options. Selectman Bonville moved to approve the purchase of a new ladder truck, using $300,000 from the reserves account 20-24104-71 Fire Truck Equipment Fund and financing or the ability to borrow the remainder through a lease/purchase option not to exceed 5 years with the most financial advantages to the department, seconded by Selectman Mooers. The vote was unanimous in favor, 5-0.
B. Long Pond landing memorial acknowledging gift of property to Town of Mount Desert.
There was brief discussion of Long Pond landing memorial acknowledgement. Selectman Mooers moved to approve, seconded by Selectman Smallidge to have to Board direct Town Manager MacDonald to contact the family to determine their contribution and to determine the cost of a small unobtrusive bronze plaque set in stone. The vote was 4-0-1, with Selectman Bucklin abstaining.
VI. New Business
A. Authorize release of funds from SH Dock Cap Improvement Reserve Account 20-24120-60 (balance of $37,461.21) in the amount of $3,127.81 for Seal Harbor dock light pole replacement.
Selectman Bonville moved to authorize release of funds from the Seal Harbor Dock Cap Improvement Reserve Account, seconded by Selectman Mooers. The vote was unanimous in favor, 5-0.
B. Approve 2008 Northeast Harbor Float/Materials project award to Chalmers Enterprises, LLC in an amount not to exceed $80,772.58 and authorize release of funds from NEH Marina Cap Improve Reserve Account 20-24120-82 (balance of $148,101.59) in an amount not to exceed $20,200.00.
Selectman Mooers motioned to approve as outlined, seconded by Selectman Smallidge. The vote failed, 0-5. The Board did not want to authorize release of funds from the NEH Marina without knowing a dollar amount. Selectman Bonville moved to award the bid to Chalmers, seconded by Selectman Mooers. The vote was unanimous in favor, 5-0.
C. Approve release of funds from Seal Harbor Bait House Reserve Account 20-24102-74 (Balance $3,280.35) in an amount not to exceed available balance for roof repair.
Selectman Bonville moved to approve the release of funds from the Seal Harbor Bait House Reserve, seconded by Selectman Mooers. The vote was unanimous in favor, 5-0.
D. Approve Maine Coalition to Save Schools request for $5,000.00 to help defray coalition expenses.
The Board directed Town Manager MacDonald to ask Mr. Skip Greenlaw for an accounting of the expenses to date and to provide that information to the Board of Selectman so that they can act on the legal expense request at a future meeting. Motion made by Selectman Smith, seconded by Selectman Smallidge. The vote was unanimous in favor, 5-0.
E. Approve Bangor Hydro Electric utility pole location permit on the Indian Point Road for two poles approximately 787 feet southerly from the junction of Fire Rd 820.
Selectman Mooers moved to approve the utility pole location permit, seconded by Selectman Bonville. The vote was unanimous in favor, 5-0.
F. Cast Ballot for MMA Legislative Policy Committee candidate Michael MacDonald.
Selectman Smallidge moved to approve to cast a ballot for MMA Legislative Policy Committee candidate Town Manager MacDonald, seconded by Selectman Bucklin. The vote was unanimous in favor, 5-0.
VII. General Issues
A. Authorize Assessor to proceed with update of digital parcels.
Selectman Mooers moved to authorize the Assessor to proceed with the update of digital parcels, seconded by Selectman Bonville. The vote was unanimous in favor, 5-0.
B. Approve carry forward balance of account 102-13-504-51.
This agenda item was taken out of order, before item A. There was no action necessary on carry forward balance, for information only.
VII. Other Business
Selectman Bonville requested a discussion of the Marina as an enterprise, she would like to see this scheduled for the second meeting in September. Selectman Bonville suggested increasing the number of the Finance Director Search Committee members by one or two people. After discussion of the responsibilities' and level of confidentiality, Selectman Smallidge moved to include Andy Horner to the Search Committee and to invite Durlin Lunt to participate, with Kay Graves as backup, seconded by Selectman Mooers. The vote was unanimous in favor, 5-0.
Selectman Bucklin requested an executive session at the next meeting to discuss the Town Manager's duties. Selectman Bucklin also asked Fire Chief Bender if he would consider selling some of the fire equipment.
Selectman Mooers requested a risk/benefit analysis of the proposal to sell any fire equipment. Analysis report wouldn't need to be available at the next Selectman's meeting, but at sometime in the near future.
IX. Treasurer's Warrants
Approve Treasurer's Warrant #75 for $246,059.48; #80 for $5,085.80; # 81 for $6,285.53; #82 for $46,685.49 and #83 for $40,865.63.
Selectman Mooers moved to approve Treasurer's Warrants, #75, #80, #81, #82 and #83, seconded by Selectman Smallidge. The vote was unanimous in favor, 5-0.
X. Executive Session
None
At 8:30 p.m. Selectman Bonville moved to adjourn the meeting, seconded by Selectman Mooers. The vote was unanimous in favor.
Respectfully submitted,
Rick Mooers
Secretary
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